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Monday, August 12, 2013




2.Understanding the importance of time management
Analysis of time
Planning time and resources
Setting goals and objectives
Planning to achieve goals

Time is a scarce and precious resource.
It helps to balance various aspects of life and to analyze time-wasters and
The focus is not so much on ‘managing’ or ‘spending time’ as on
 ‘investing time’ in activities or tasks that are important.
 Time management is not just about utilizing time appropriately, it is also
about identifying and avoiding time-wasting activities.

4.Planning makes time management effective. An ideal plan should include the components like time factor, rewards and grouping of tasks.
Time Factor: An ideal plan specifies the time required for a specific task (if known either from the time logs or from experience) in the plan. This helps in preventing over-allocation of time to a particular task in a given plan.
Rewards: A manager should include rewards in the planning process. A good plan includes rewards for meeting deadlines and targets. These rewards should motivate the managers to meet deadlines and objectives.
Grouping of Tasks: In a plan, similar or related activities can be grouped together for effective planning. The grouping of tasks allows managers to work on tasks effectively without loss of concentration or any deviations.

5.     Matrix of Time     

A goal is defined as a desired result. It specifies a performance, result, or outcome.
 Goals provide a standard way to measure an outcome or result or an accomplishment.
A goal provides managers with regular feedback on their performance.
 It enables them to work better. They can identify the areas to which resources and efforts need to be channeled.
The goal setting makes managers feel more responsible and accountable for their work and activities.
Setting Goals
The manager must set Specific, Measurable, Achievable, Realistic and Timed (SMART) goals.
Specific: The goals must be specific. They should answer the questions of what, why, when, who, and where and
 relate well to both the manager as well as the organization.
Example: A short-term goal for a manager could be “to reach office by 9:00 am this entire week” and a long-term goal could be “to earn $ 2 million in the next 15 years”.

7. Measurable: The goals must be measurable. If they are not, then it is difficult to achieve them. The goals can be measured by the amount of time required to achieve them. Example: A manager may have a goal of “getting two new clients in a month”. Achievable: The goals should be achievable and ideally be small, discrete objectives that can be attained immediately. Realistic: The goals should be realistic. While setting the goals, managers should consider the resources available with them and set goals depending on their capabilities. Timed:  The goals should have a time target or deadline. A target helps in keeping track of the goals achieved till then. A manager should set time limits and deadlines for realizing the goals.

8.Time management is spending time based on priorities and controlling the wastage of time.
A goal is defined output or desired result. A goal is important to improve the productivity of the work, monitor the progress of work and to act as a milestone.
A goal should be SMART i.e. specific, measurable, achievable, realistic and timed.
A plan can be prepared for different time spans like long-term, short-term and daily plans.
A weekly plan provides a balance between the views of the long-term, short-term and daily plans. It is flexible and can be altered with the changes in the environment and other conditions.

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