PPT ON POWERPOINT PRESENTATION GUIDELINES

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POWERPOINT PRESENTATION GUIDELINES Presentation Transcript

1. POWERPOINT SLIDE

• Highlight key points or reinforce what the facilitator is saying
•  
• Should be short and to the point, include only key words and phases for visual, reinforcement
• In order for your presentation to fit on most screens, text and images should be placed within 95% of the PowerPoint slide. This “action safe” area is seen in the next slide.

2. POWERPOINT LAYOUT

• Layout continuity from frame to frame conveys a sense of completeness
• Headings, subheadings, and logos should show up in the same spot on each frame
• Margins, fonts, font size, and colors should be consistent with graphics located in the same general position on each frame
• Lines, boxes, borders, and open space also should be consistent throughout
• Fonts   
• Font Style Should be Readable
• Recommended fonts: Arial, Tahoma, Veranda
• Standardize the Font Throughout
• This presentation is in Tahoma

3. FONT SIZE

• The larger, the better.  Remember, your slides must be readable, even at the back of the room.
• This is a good title size Verdana 40 point
• A good subtitle or bullet point size Verdana 32 point
• Content text should be no smaller than Verdana 24 point
• This font size is not recommended for content. Verdana 12 point.

4. FONT SHAPE AND SIZE

• Combining small font sizes with bold or italics is not recommended:
• What does this say? Garamond Font, Italic, Bold  12pt.
• This is very difficult to read. Times Font, Bold, 12pt.
• This point could be lost. Century Gothic Font, Bold, Italic, 14pt.
• No one will be able to read this. Gill Sans Font, Condensed Bold, 12pt
• Small fonts are okay for a footer.

5. FONTS

• Don’t Sacrifice Readability for Style
• Don’t Sacrifice Readability for Style
• Don’t Sacrifice Readability for Style
• Don’t Sacrifice Readability for Style

6. CAPS AND ITALICS DO NOT USE ALL CAPITAL LETTERS

• Makes text hard to read
• Conceals acronyms
• Denies their use for EMPHASIS
• Italics
• Used for “quotes”
• Used to highlight thoughts or ideas
• Used for book, journal, or magazine titles

7. USE A TEMPLATE

• Use a set font and color scheme.
• Different styles are disconcerting to the audience.
• You want the audience to focus on what you present, not the way you present.

8. INSTRUCTIONS

• Use the Same Background on Each Slide
• Don’t use multiple backgrounds in your presentation
• Changing the style is distracting

9. COLORS

• Reds and oranges are high-energy but can be difficult to stay focused on.
• Greens, blues, and browns are mellower, but not as attention grabbing.
• Reds and Greens can be difficult to see for those who are color blind.
• White on dark background should not be used if audience is more than 20 ft away.
• This set of slides is a good example.
• You can read the slides up close.
• The further away you get, the harder it is to read.
• This is a good color combination if viewed on a computer.
• A dark background on a computer screen reduces glare.
• Large Hall Events
• Avoid White Backgrounds
• The white screen can be blinding in a dark room
• Dark Slides with Light Colored Text Work Best

10. THE COLOR WHEEL

• Colors separated by another color are contrasting colors (complementary)
• Adjacent colors harmonize with one another (Green and Yellow)
• Colors directly opposite one another are said to CLASH
• Clashing colors provide readability
• Orange on Blue

11. AVOID THESE COMBINATIONS

• Green on Blue
• Dark Yellow on Green
• Purple on Blue
• Orange on Green
• Red on Green

12. GRAPHICS AND CHARTS

• Avoid using graphics that are difficult to read. In this example, the bright colors on a white background and the small font make the graph hard to read. It would be very difficult to see, especially in the back of a room.
• This graph contains too much information in an unreadable format.

13. ILLUSTRATIONS

• Use only when needed, otherwise they become distracters instead of communicators
• They should relate to the message and help make a point
• Ask yourself if it makes the message clearer
• Simple diagrams are great communicators

14. POINTS TO REMEMBER   

• Keep bullet points brief
• Use the same background for each slide
• Use dark slides with light colored text in large hall events

15. LIMIT ANIMATION

• Use the same animation throughout the entire presentation
• Using more than one can be very distracting
• The audience will only see the animation and not the message you’re trying to get across

16.YOU

• Do not use the media to hide you
• The audience came to SEE you
• The media should ENHANCE the presentation, not BE the presentation
• If you’re only going to read from the slides, then just send them the slides!
• Remember, only you can prevent

         “Death by PowerPoint”

17. FOR MORE INFORMATION REFER TO PPT.


18. THANK YOU.