Presentation On Time Management Tips
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Time Management Tips Presentation Transcript:
1.Time management
2.What is time management?
is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity
Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals complying with a due date.
Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well.
3.Tips to reduce stress and improve productivity
Make Lists
Make Use of Down Time.
Reward Yourself
Concentrate on One Thing
Avoid Procrastination at All Costs
Set Personal Deadlines
Delegate Responsibilities
Set up a Long Term Planner:
Employ a program like RescueTime
Work in a Team
Be Careful to Avoid Burnout
4.Make list
Prepare yourself first, by taking 30 minutes of your time to fix yourself something to eat and relax.
Then Make a list of the tasks you need to accomplish. A simple To Do List is often a huge help to anyone.
But before you can manage your time, you need to know what it is you must manage. A list of tasks, from the mundane to the critical, will help you get a handle on what needs to get done.
Assign realistic priorities to each task:
Priority 1: due today by 6pm
Priority 2: due tomorrow by 6pm
Priority 3: due by the end of the week
Priority 4: due during next week
5.Make Use of Down Time.
Using walking, driving, showering, or otherwise “dead” times to plan. Think about what your goals are for that day or the next. Which goals are most important? Prioritization is the key.
Prioritization is the essential skill you need to make the very best use of your own efforts and those of your team.
Time-consuming but relatively unimportant tasks can consume a lot of your day. Prioritizing tasks will ensure that you spend your time and energy on those that are truly important to you.
6.Reward Yourself
Whenever you accomplish something, especially the important things, make sure to take the time to reward yourself. A Clockwork Orange author Anthony Burgess’ used the “Martini Method” to get things done. Burgess set a goal of 1,000 words per day. When he finished his word count, he’d relax with a martini and take the day off. Maybe a martini isn’t the ideal reward for some of us, but the method stands useful.
7.Concentrate on One Thing
The human mind works more efficiently when it is focused. As we’ve seen before multitasking is actually a disadvantage to productivity.
Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first.
Doing work right the first time may take more time upfront, but errors usually result in time spent making corrections, which takes more time overall
8.Avoid Procrastination at All Costs
When trying to be more productive and trying to save time, procrastination should be avoided like nothing else. It is the ultimate productivity-killer.
Make one of your final daily tasks the completion of tomorrow's task list. Each day should be ended with a new task sheet for tomorrow to keep you on track.
9.Set Personal Deadlines
Nobody likes deadlines. They cause stress, aggravation, worry, and, more stress. A guaranteed way to alleviate some of this stress is to set your own earlier deadlines.
Be realistic but demanding of yourself. Challenge yourself and, referring to tip 3, reward yourself for a meeting a difficult challenge.
Not only will this save you time and make you more productive in the long run, but you will also have a buffer time with little to no penalties compared to those received for missing a real deadline.
Of course, this tip has potential for abuse, so be sure to make your own penalties for missing your personal deadlines.
10.Delegate Responsibilities
It is not uncommon for people to take on more than they can handle. The overestimation of one’s abilities, though not necessarily a bad thing, can often result in stress and more work for an individual.
To avoid this unnecessary stress, do not feel bad about delegating tasks.
Focus on your most productive time of day. Some people work better in the morning, and some are more focused in the evening.
11.Set up a Long Term Planner:
In the everyday drab of life, we can often lose sight of our goals.
Setting up a long term planner will help you envision your long term goals and rationalize your current objectives.
Whenever you find yourself thinking “Why am I putting myself through this work right now? I could be home watching Lost.” just take a look at your long term planner and you’ll be reminded of paying off your mortgage or saving up enough for your child’s college tuition.
Revise this long term planner monthly to keep goals up-to-date.
12.Employ a program like RescueTime
RescueTime: This is a lightweight app that records and graphs how you spend your time on your computer.
Those “2-minute” breaks to check out Digg, or play a flash game on some website, or email Aunt Betty, can add up to quite a bit of wasted productivity and wasted time.
RescueTime will allow you to see exactly how you spent your time and will even send a weekly report to your email.
13.Work in a Team
This tip works hand-in-hand with tip # 7.
Although giving up responsibilities is a scary thought for some, it is an invaluable method to increase the average team productivity of all involved.
Make sure the team goals are clear and make sure everyone knows who is responsible for given tasks. Make sure all lines of communication are always open.
A clogged or blocked line will have the opposite effect on productivity. Give tasks to those who are best suited for them and things will get done faster.
14.Be Careful to Avoid Burnout
Burnout occurs when your body and mind can no longer keep up with the tasks you demand of them.
Don’t try to force yourself to do the impossible!!
Delegate time for important tasks, but always be sure to leave time for relaxation and reflection.
Review your recent accomplishments and make sure you feel good. Review and reflection is one of the best ways to gain confidence and higher confidence means more productivity.
15.Extra tips
Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose. Not only will it refresh your mind, it's good for your body, too. It doesn't have to be a lot of time but make sure that you do!
Sleep for 6-8 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level.
