PPT On Microsoft Office Word 2003
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Tutorial 1 – Creating a Document
2. Plan a document
Word is a tool that helps you quickly create documents with a professional look.
You should follow four steps to produce quality documents:
1. Plan and create
2. Edit
3. Format
4. Print
You will create documents most efficiently if you plan the content before you enter any text.
Know what you want to tell your audience. State the information clearly and organize your material logically.
3. Organize your thoughts
Organize your thoughts about the document you are going to create before you begin writing.
Some people prefer to do this planning stage using a sheet of paper, as shown in the figure on the right. Others will complete this step using a program such as Notepad, WordPad, or Word itself.
4. Identify the components of the Word window
Word consists of many components that help you use its features.
Some of these components, such as the menu bar, title bar, toolbar, and status bar, are common to all Windows screens.
To check the name of a Word toolbar button, position the mouse pointer over the button (without clicking) to display a ScreenTip.
5. Choose commands using toolbars and menus
You will use the Standard and Formatting toolbars when you create documents, therefore, you will want to display these toolbars at all times.
You can display nonprinting characters, including spaces (.) and the symbol that marks the end of a paragraph, by clicking the Show/Hide button on the Standard toolbar.
Using the Formatting toolbar or commands on the Format menu, you can change the font and font size. When you select the Font command on the Format menu, the Font dialog box opens, from which you can select a different font and font size
You could also click the Font button and the Font Size button on the Formatting toolbar
6. Create a new document
Create or open a document by clicking the Create a new document button in the Open section at the bottom of the Getting Started task pane (figure on next slide).
Click the Blank Document button in the New Document task pane. A new document named Document2 opens and the task pane closes
7. Enter text in a new document
When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line.
Only press the Enter key when you want to begin a new paragraph.
This will force a new line or add a blank line if it is the only character on the line.
To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point.
8. Saving the document
Click the Save button on the Standard toolbar
When the Save As dialog box appears, type the file name you wish to save as in the File name text box
Click the Save in list arrow and select the location to save your document
Click the Save button in the Save As dialog box
9. Scroll a document
When a document contains too much text to display in the Word window, the text will scroll, shifting up and finally disappearing from the top of the document window.
Use the scroll bar on the side of the window to view the text again.
You can easily move your insertion point by scrolling to a different part of the document and then clicking within the document text.
This makes editing quicker and easier.
10. For more please refer our PPT. Thank You.
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Presentation Transcript:
1. Microsoft Office Word 2003Tutorial 1 – Creating a Document
2. Plan a document
Word is a tool that helps you quickly create documents with a professional look.
You should follow four steps to produce quality documents:
1. Plan and create
2. Edit
3. Format
4. Print
You will create documents most efficiently if you plan the content before you enter any text.
Know what you want to tell your audience. State the information clearly and organize your material logically.
3. Organize your thoughts
Organize your thoughts about the document you are going to create before you begin writing.
Some people prefer to do this planning stage using a sheet of paper, as shown in the figure on the right. Others will complete this step using a program such as Notepad, WordPad, or Word itself.
4. Identify the components of the Word window
Word consists of many components that help you use its features.
Some of these components, such as the menu bar, title bar, toolbar, and status bar, are common to all Windows screens.
To check the name of a Word toolbar button, position the mouse pointer over the button (without clicking) to display a ScreenTip.
5. Choose commands using toolbars and menus
You will use the Standard and Formatting toolbars when you create documents, therefore, you will want to display these toolbars at all times.
You can display nonprinting characters, including spaces (.) and the symbol that marks the end of a paragraph, by clicking the Show/Hide button on the Standard toolbar.
Using the Formatting toolbar or commands on the Format menu, you can change the font and font size. When you select the Font command on the Format menu, the Font dialog box opens, from which you can select a different font and font size
You could also click the Font button and the Font Size button on the Formatting toolbar
6. Create a new document
Create or open a document by clicking the Create a new document button in the Open section at the bottom of the Getting Started task pane (figure on next slide).
Click the Blank Document button in the New Document task pane. A new document named Document2 opens and the task pane closes
7. Enter text in a new document
When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line.
Only press the Enter key when you want to begin a new paragraph.
This will force a new line or add a blank line if it is the only character on the line.
To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point.
8. Saving the document
Click the Save button on the Standard toolbar
When the Save As dialog box appears, type the file name you wish to save as in the File name text box
Click the Save in list arrow and select the location to save your document
Click the Save button in the Save As dialog box
9. Scroll a document
When a document contains too much text to display in the Word window, the text will scroll, shifting up and finally disappearing from the top of the document window.
Use the scroll bar on the side of the window to view the text again.
You can easily move your insertion point by scrolling to a different part of the document and then clicking within the document text.
This makes editing quicker and easier.
10. For more please refer our PPT. Thank You.
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